This policy is compliant with the General Data Protection Regulation (the “GDPR”), (Regulation (EU) 2016/679) and is therefore also compliant with the Data Protection Act (Cap. 586) of the Laws of Malta. This Privacy Policy is effective from 1st May 2020. We may change this Privacy Policy at any time and will post the changed policy to this page.

Tailwag is owned and operated by Ozo Logistix; licensed by the Department of Industrial and Employment Relations, License Number 214/2020, who shall be the data controller for the purpose of the Data Protection Act and the GDPR. is a registered trademark. 

Ozo Logistix is the owner of this Website and is committed to protecting our visitors’ privacy and we will not collect any personal information about you as a visitor unless you provide it voluntarily.

By using the services, you acknowledge that you have read, and agree to, the terms of this Privacy Policy and that you consent to the use by us, of your Personal Information for the purposes set out in this Privacy Policy. If you do not wish to provide your Personal Information on the basis set out in this Privacy Policy, you should not enter the relevant information on the Website or provide your Personal Information to us otherwise. However, if you do not provide your Personal Information, you may not be able to use the services.


  1. The terms “we”, “our” and “us” as used herein refer to refer to Tailwag Recruitment Ltd.
  2. The terms “you” and “user” as used herein refer to all individuals (job seekers) accessing the Site.
  3. “Data” is information which is stored electronically, on a computer, or in certain paper-based filing systems.
  4. “Personal Data” means information that specifically identifies an individual or that is linked to information that identifies a specific individual.
  5. “Data Controller” means the entity who decides why and how Personal Data is Processed . It has a responsibility to establish practices and policies in line with the Data Protections laws and regulations. Tailwag Recruitment Ltd. is the Data Controller of most Personal Data used in our business.
  6. “Processing” (or to Process) refers to any activity that involves use of the Personal Data. It includes obtaining, collecting, recording or storing the Personal Data, or carrying out any operation or set of operations on the Personal Data including organising, amending, retrieving, using, disclosing, erasing or destroying it. Processing also includes transferring or otherwise making available Personal Data to other entities.

Cookies and Data Tracking

Our Website uses a technology called “cookies.” “Cookies” are small files saved to the user’s computer / device that track, save and store information about the user’s interactions and usage of the website. This allows the website, through its server to provide the users with a tailored experience within this website. Where applicable this website uses a cookie control system allowing the user on their first visit to the website to allow or disallow the use of cookies on their computer / device. This complies with legislation requirements for websites to obtain explicit consent from users before leaving behind or reading files such as cookies on a user’s computer / device

You can disable any cookies already stored on your computer, but these may stop our website from functioning properly. The Google Analytics Advertising Feature of Demographics and Interest Reporting has been implemented on our website. This means that Google Analytics will be gathering demographic (ie. age and gender) and user interest category preferences when users visit the website. This information is gathered when users browse Google partner websites, through a Google advertising cookie in the user’s browser. These cookies help to understand the types of pages that users are visiting. We will use demographic and interest category data to create content and services which better target its users and will in no way use this data at the detriment of its users. 

Google has their own Privacy Policy which you can review here. If you’d like to opt out of tracking by Google Analytics, visit the Google Analytics opt-out page.

We use cookies for the following purposes:

  • Necessary cookies – these cookies are required for you to be able to use some important features on our website, such as logging in. These cookies don’t collect any personal information.
  • Functionality cookies – these cookies provide functionality that makes using our service more convenient and makes providing more personalised features possible. For example, they might remember your name and e-mail in comment forms so you don’t have to re-enter this information next time when commenting.
  • Analytics cookies – these cookies are used to track the use and performance of our website and services
  • Advertising cookies – these cookies are used to deliver advertisements that are relevant to you and to your interests. In addition, they are used to limit the number of times you see an advertisement. They are usually placed to the website by advertising networks with the website operator’s permission. These cookies remember that you have visited a website and this information is shared with other organisations such as advertisers. Often targeting or advertising cookies will be linked to site functionality provided by the other organisation.

Information Collected

Job Seekers

Our primary purpose for collecting Personal Data is to provide you with the services and features in relation to information about situations vacant.

Our goal is to provide the best possible employment opportunities that are tailored to you. To achieve this, we need to process certain information about you, with your consent.  This will enable us to provide you with the best opportunities and should save you time in not having to search through information about jobs and services that are not relevant to you.  Depending on how you interact with us, the personal information we collect from you may vary. This information may consist of your name; surname; mobile number; email address; password; CV; job preferences including category, level, type and geographical location; and preference of frequency for receiving email notifications about new jobs.


Our primary purpose for collecting Personal Data is to provide you with the services and features in relation to the listing of situations vacant.

Our goal is to make sure that you have the best employees for your organisation. We will receive data directly from you in the following ways: through the use of registration forms, contact forms and when you email us your details. Depending on how you interact with us, the personal information we collect from you may vary. This information may consist of your name; surname; e-mail address; mobile number; company name; country; physical address; company logo; and VAT Number for verification purposes.

We will release your data if we are obliged to do so to comply with any law, regulation or court order.

As a visitor to this site, we may also ask you for contact or feedback information which, by providing to us, you are authorising us to collect it.

Candidates shall take full responsibility for the integrity and the accuracy of the data provided.

When you fill the forms on this website, we use the personal information submitted in the form to respond to your message and in respect of the services which we provide.

Profile Information

Data is stored by us when a profile is created from our website. Your profile may be created in 2 ways: a) directly by you in which case you will need to read and accept this Privacy Policy; b) by us if you forward your information to us via email or any other means. The only way possible for us to proceed with any application and to track these applications is through the creation of a profile. 

Once a profile is created by us you will receive an email with a verification link which you will need to activate your profile. You will receive a reminder after 5 days, 20 days and 3 months with a link to verify your profile. If after 4 months, you have still not verified your profile, we will proceed to delete it and any data which would have been stored. Should you have any queries in this regard, please email us on EMAIL ADDRESS

All profiles created, whether by you or by us on your behalf, are created on a system called Talexio which is wholly owned by Preeo Studios Limited.

When a profile is created, you shall have full access to the data that you have entered and have the facility to change, delete, amend or modify this data independently. You shall have full responsibility for the accuracy of the data that you have entered.

Should you delete or remove important data from your profile, which is integral to your job search (such as a CV), we may send you an automated email to alert you about this.

Once a profile is fully active, you may be contacted in order to identify possibilities of assistance from our end. We may or may not enable or disable job alerts based on your preferences. When you are approached by us in relation to a specific vacancy or a company, you shall be given full disclosure of the companies details and your consent is essential for us to proceed.

Should your profile not show any activity for a period of one (1) calendar year, you will receive an automated email asking you to activate your profile in order to ensure your profile will not be deleted by us. Should you not activate or re-activate your profile for a continuous period of five (5) calendar years, your profile and all data which would have been stored by us will be deleted. 

Data Retention & Use

Upon creation of your profile, you shall be asked to input some personal data as mentioned in point a) above, for us to be able to get in touch with you. You shall also be asked to upload a CV which may in itself contain other personal data. This data is secured by our system and treated with the maximum degree of security.

In addition, we may also use different personality assessment methods and qualitative assessments in order to maximise your use of our services. Where you opt to apply directly for a vacancy being advertised on our website, we shall use that information in order to be able to track the progress of your application. We may also conduct meetings and /or telephone calls with you in order to conduct the shortlisting process for any vacancy we may have. For a better understanding on our interview process please click here. Based on your preferences and requirements, we may also use your details to send you job related marketing, re-marketing, digital marketing material and similar promotions via email, SMS or social media. In no circumstances will your data be sold or transferred to any other entity which is not Tailwag Recruitment Ltd., Preeo Studios Ltd or a company affiliated to Tailwag Ltd providing marketing and administrative support. We retain the data on your profile for a period of five (5) years, unless you give us specific consent to retain such data by accepting our privacy policy, as may be updated at that point in time, once again.

Information sharing and disclosure

We fully recognize the confidentiality of the data submitted by any candidate and shall hold it in the strictest confidence. Your application and CV will be directly shared or sent to our clients (prospective employers) to increase your chances of securing the job you want.

We may disclose your personal information:

(a) to the extent that we are required to do so by law; (b) in connection with any legal proceedings or prospective legal proceedings; (c) to establish, exercise or defend our legal rights; (d) to the purchaser (or prospective purchaser) of any business or asset which we are (or are contemplating) selling; (e) to third party service providers who perform functions on our behalf (including external consultants, business associates and professional advisers such as lawyers, auditors and accountants, technical support functions and IT consultants carrying out testing and development work on our business technology systems); (f) to third parties who we have retained to provide services such as reference checks to the extent that these checks are appropriate and in accordance with local laws; and (g) to any person who we reasonably believe may apply to a court or other competent authority for disclosure of that personal information where, in our reasonable opinion, such court or authority would be reasonably likely to order disclosure of that personal information.

As part of the services offered to you, the information you provide to us will be transferred to and stored in countries within the European Economic Area (EEA). We will always take reasonable steps with the aim of ensuring that your privacy rights continue to be protected, as outlined in this privacy policy and in accordance with data protection laws.

Deletion or Disabling Data

Should you require at any point in time the deletion of your data, you are free to request that all and any data held by us is deleted by sending an email on will thereafter and within 24 hours revert to you with a confirmation that all your data has been deleted. Where you have requested the deletion of your data, should you wish to use our services in the future, you will need to re-create your profile with us.

Should you require your profile to be disabled, this would mean that we would retain the data that we have collected but that this data is not used in any way and you are not contacted by us for any purpose. A profile which has been disabled and not re-activated within five (5) years will be deleted upon the expiration of this term. Should you wish to re-activate your profile, you may do so by logging into your profile. There would be no need for the creation of a new profile.

Your legal rights

We respect your privacy rights and provide you with reasonable access to the Personal Data that you may have provided through your use of the Service. Your principal rights under data protection law are:

  • the right for information;
  • the right to access;
  • the right to rectification;
  • the right to erasure;
  • the right to restrict processing;
  • the right to object to processing;
  • the right to data portability;
  • the right to complain to a supervisory authority; and
  • the right to withdraw consent.

You may ask for any correction to be made to your data, the deletion of your data as well as put forward a request for access to your data which is stored by us.

A request to delete or disable your data shall not act as a request for access. A separate request for access would need to be made to us prior to the request for deletion.

You may, at any time request to know what information is held in your regard, if any. You have the right to have any inaccuracies corrected and where applicable erased, if they are not already deleted.

In accordance with Applicable Law, we reserve the right to withhold personal data if disclosing it would adversely affect the rights and freedoms of others.

To get in touch about these rights or to learn more, please contact us. We will seek to deal with your request without undue delay, and in any event within one month (subject to any extensions to which we are lawfully entitled). Please note that we may keep a record of your communications to help us resolve any issues which you raise.

Links to third party websites

At times, our website may contain links that direct you to either local or international third-party websites. Kindly be aware that we do not endorse any information or services that are portrayed in the said websites. To this end, we are not responsible for the content, use, services and/or privacy policies of these Websites. Kindly note that once you enter such websites, you become subject to the Privacy Policy of that website and not to ours.  

No third party is permitted to link any other website to our website without obtaining our prior written consent.

Security and Liability

We use reasonable efforts to safeguard the integrity, availability and confidentiality of all personal data that we process relating to you and regularly review and enhance our technical, physical and managerial procedures so as to ensure that your personal data is protected from:

  • unauthorised access;
  • improper use or disclosure;
  • unauthorised modification;
  • unlawful destruction or accidental loss.

To this end we have implemented security policies, rules and technical measures to protect the personal data that we have under our control.  All our employees and data processors, who have access to and are associated with the processing of personal data, are further obliged to respect the confidentiality of our visitors’ personal data.

If we learn of a security systems breach, we may attempt to notify you electronically so that you can take appropriate protective steps. By using this web site or providing Personal Data to us, you agree that we can communicate with you electronically regarding security, privacy and administrative issues relating to your use of this site. We may post a notice on our website if a security breach occurs. We may also send an email to you at the email address you have provided to us in these circumstances.

By its very nature however the Internet is not a secure medium and data sent via this medium can potentially be subject to unauthorised acts by third parties.  We cannot guarantee the privacy or confidentiality of any information passing over our website.

Moreover, data sent via the Internet may be transmitted across international borders even where sender and receiver of information are located in the same country.  Consequently, data relating to you may be transmitted via a country having a lower level of data protection than that existing in your country of residence.  We shall accept no responsibility or liability whatsoever for the security of your data while in transit through the Internet. 

By agreeing to use this Website or by making use of this Website, you are agreeing to all such terms and conditions provided for in this Privacy Policy as well as other documentation and information found in our website. You therefore agree to waive all rights to holding Tailwag Ltd liable for any claim arising out of or in connection with the processing of your data or the data mentioned herein, unless such data has been fraudulently or negligently processed.

Changes to this Privacy Policy

We reserve the right to modify these Terms of Use & Privacy Policy at any time. It is the user’s obligation to review it frequently. If we make material changes to this policy, we will notify you here, by email or by means of a notice on our homepage. Your continued use of this web site constitutes your agreement to this Privacy Statement and any updates.

Contact us

To exercise all relevant rights, and to raise queries or complaints please contact the Data Protection Officer on the following email contact: 

You may also address any such requests in writing to the attention of Data Protection Officer Tailwag Recruitment Ltd. OZO Group Business Centre, Triq il-Mastrudaxxa, Qormi. Kindly note that such request must be signed by yourself as the data subject to whom the particular data relates.

Last updated on 20th April 2020